1. Check the sub-component job before booking finished stock

1. Open Job Orders and locate the sub-component job. Use View Order to confirm its relationship to the parent.
2. Check the drawing number, issue, description and Stock ID. The Stock ID identifies the finished item you are about to book.
3. Confirm that the parent job has a requirement for the same Stock ID and that the required quantity is correct.
4. Ensure the relevant production operations and completed quantities have been recorded, with scrap recorded separately. Complete any inspection or release checks required by your company.
5. Establish the good quantity being booked now, excluding anything already booked into stock.

A finished item needs a Stock ID. If the job has no Stock ID, arrange for the correct stock record to be created and linked before booking the finished quantity.

2. Open the Complete Job window

1. With the sub-component job displayed, select Complete → Job.
2. Review Qty available to book to Stock and Current Stock Balance.
3. If the job is linked to a parent, check Parent Job No, Parent Requirement and Allocated.

Marking a job complete and booking stock are separate actions. Ticking Mark Job Complete alone does not book the finished items into stock or allocate them to the parent.

3. Book finished items and allocate them directly to the parent

Use this route when the completed items are required immediately for a linked parent job.

1. Enter the good quantity being booked in Qty to book to Stock. Do not exceed Qty available to book to Stock.
2. Select the correct Stock Location.
3. Check Parent Job No carefully.
4. Enter the quantity to issue in Qty to Allocate to Parent. Normally this is the outstanding parent requirement, limited to the quantity you are booking now.
5. Leave Extra Qty to book to Stock at zero unless you are recording genuine additional production above the job quantity. Do not enter the same finished units in both booking fields.
6. Tick Mark Job Complete only if the sub-component job is fully finished and all remaining quantities have been accounted for. Leave it unticked for a partial booking.
7. Confirm the entry using the confirmation button in the window.
8. Open the parent job's Requirements / Allocations and check that the correct Stock ID and quantity have been allocated.

RedAnt books the finished quantity into stock and issues the specified quantity to the parent. The quantity issued to the parent is therefore no longer free stock for another job.

Do not allocate the same quantity again through Material Allocation. Check the parent allocation before making any further issue.

Example: book 12 finished items and issue 10 to the parent

Assume the sub-component job is for 12 items, all 12 are finished and available to book, and the parent requires 10 with nothing allocated yet.

Result: 12 items are booked into stock, 10 are issued to the parent, and 2 remain in stock, assuming there are no other allocations. The 2 retained items are not “extras” because they were already included in the sub-component job quantity of 12.

4. Book finished items into stock for later allocation

Use this route when the finished items will be held in stores, used by another job, or allocated to the parent later.

1. Open Complete → Job on the sub-component job.
2. Enter Qty to book to Stock and select the Stock Location.
3. Set Qty to Allocate to Parent to 0, even if RedAnt suggests an outstanding parent quantity.
4. Leave extras at zero unless recording additional production above the job quantity.
5. Tick Mark Job Complete only if the job is fully finished, then confirm.
6. Check the new Goods In receipt and note its GRN (Goods Received Note number), quantity and location.

The items are now recorded in stock. They still need to be allocated to the parent before its component requirement is satisfied.

Allocate the stock to the parent later

1. Open the parent job.
2. Open Material Allocation to display Requirements / Allocations. The material status link on the job opens this screen.
3. Select the requirement for the finished sub-component's Stock ID.
4. Select Allocate GRN.
5. Select the correct finished-stock receipt. Check its GRN, Qty Available, batch details and Location.
6. Enter the quantity to allocate, limited to the available receipt quantity and the parent's outstanding requirement.
7. Select Allocate.
8. Check that Qty Allocated has increased and Balance has reduced by the expected amount. Check the Allocations list for the receipt and issued quantity.

If the required quantity comes from more than one receipt, allocate each GRN separately. Follow your normal inspection, certificate and traceability requirements when selecting stock.

Do not create another Goods In receipt for the same finished items. If they were booked through Complete Job, use that receipt when allocating them to the parent.

5. Handle partial completion and surplus quantities

Partial completion

If only some items are ready, book only the completed good quantity and allocate only what is available. Leave Mark Job Complete unticked while more production remains.

For example, if the parent requires 10 items and only 6 are ready, book 6 and allocate 6. The parent then has 4 outstanding. When the remaining 4 are finished, book and allocate those 4 separately. Check the remaining balance at each booking.

Surplus and extra production

To retain part of a normal booking in stock, allocate less than the booked quantity to the parent. Use Extra Qty to book to Stock only for production above the sub-component job quantity; this also increases that job quantity.

If recording extras and allocating to a parent in the same session, check the resulting receipt quantities and parent allocation carefully before making any further booking.

Existing stock and work in progress

Where the requirement will be met from existing finished stock, allocate the existing receipt through Requirements / Allocations. Do not book the same items as new production.

Work-in-progress allocations are different from finished-stock bookings. If a job already has stock or WIP allocations, review them before completing it so the same quantity is not counted twice.

6. Check the parent is ready for assembly

1. Open the parent job and review Requirements / Allocations.
2. Confirm each required component has the correct Stock ID, required quantity and allocated quantity.
3. Check that each outstanding Balance is zero, or identify any shortages preventing the planned build quantity.
4. Confirm the allocated items have physically reached the assembly area and passed any required inspection or release checks.
5. Carry out and record the parent's assembly operations through your normal job-processing workflow.

Completing a sub-component job does not complete the parent job. When the parent assembly itself is finished, book its finished quantity and complete its job separately.